Job Opportunity: Part-Time Office Administrator
Location: Caringbah
Work Type: Permanent Part-Time (15 hours per week)
Pay Rate: P$35/hour + super
Flexibility: Hours across 3 days (Mon/Wed/Thurs or Mon/Tues/Thurs, but flexible start/finish times can be offered)
Reports To: Head of Operations, Finance, and Client Services
About the Company
Since 2009, we’ve been the go-to experts for finding great people in trucks, machinery, and cars across Australia, the Philippines, and Asia Pacific. Our goal is to connect amazing candidates with top companies in the Automotive Industry.
About the Role
Are you an organised administrative professional looking for a secure, high-impact part-time role? We are seeking a meticulous Office Administrator to support our Sydney office and client services teams.
This role is the backbone of our daily operations, ensuring everything from crucial international government documentation workflows to corporate travel runs seamlessly. Reporting directly to the Head of Operations, Finance, and Client Services, you will work closely with leadership and play a key role in keeping our business moving forward.
What We Offer
- Positive Culture: Enjoy a supportive, collaborative, and highly productive working atmosphere.
- Job Security: A stable, Permanent Part-Time position (15 hours per week).
- Work-Life Balance: Excellent days and hours to help you balance your personal commitments.
- Convenient Location: Avoid the CBD commute with a local Southern Suburbs/Sutherland area base.
Key Responsibilities
Your day-to-day will be dynamic, covering document management, travel coordination, and general office support:
- Document Coordination & Compliance: Assist clients with the certification of critical documentation for the Department of Migrant Workers (MWO/Philippine agencies). This includes printing lodgement documents, managing couriers, handling money orders, keeping meticulous logs, and collecting mail from the Sutherland PO Box.
- Travel & Itinerary Management: Act as the main point of contact for clients embarking on overseas recruitment trips. You will coordinate flights, accommodation, airport transfers, and recruitment permits, while maintaining the master overseas trip calendar.
- Internal Team Support: Arrange internal staff travel including flights, accommodation & airport transfers.
- Office Coordination: Manage stationery/office supplies, coordinate team functions, handle filing as required.
What We Are Looking For
- Experience: Previous experience in an administrative role is required. Prior experience with travel booking and itinerary coordination is highly regarded.
- Meticulous Attention to Detail: You will be handling important compliance and government documentation where accuracy is vital.
- Strong Organisational Skills: The ability to manage multiple travel itineraries, calendars, and administrative tasks simultaneously.
- Proactive Communicator: You are comfortable sending structured milestone emails to clients (e.g., 72-hour check-ins) and keeping stakeholders updated.
- Reliability & Transport: Ability to work the 15 required weekly hours onsite at Caringbah. Having your own transport is required for fortnightly PO Box collections in Sutherland.
- Tech Savvy: Proficient in updating templates, managing spreadsheets/calendars, and digital filing.
How to Apply
If you are an administrative professional who loves keeping things organised and wants a rewarding permanent part-time role, we would love to hear from you!
Please send your resume and a brief cover letter to operations@justautomotiverecruitment.com.au